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Windows Small Business Server installs new printers with printer options designed to work for most users, but frequently, you need to change them so that the printer works optimally. Some modifications you might need to make include installing additional client printer drivers, specifying color profiles, changing printer availability, determining group printing priorities, and setting up printer pools. These features might not be available until you actively enable them. Note Depending on the printer driver you use, the dialog boxes and printer options you have are probably different from those shown here. Printing preferences such as quality and paper types aren t covered here because they are extremely driver-dependant and, for the most part, selfexplanatory.

To change the share name the printer uses on a network, to stop sharing the printer, or to install drivers that client machines can use for the printer, follow these steps: 1. In the Printers And Faxes folder, right-click the printer you want to modify, and then choose Properties from the shortcut menu.

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2. Click the Sharing tab, click the Share This Printer option (if not already selected), and type the share name for the printer in the text box provided (Figure 11-8).

Figure 11-8.

4. 5. Click Turn Off to end your Windows session and turn off your computer. Other Options In addition to logging off and shutting down your computer, the Windows XP Professional Shut Down dialog box presents these options:

3. To publish the printer in Active Directory, select the List In The Directory check box. 4. To add client drivers that are automatically downloaded and installed when a Windows client other than Windows XP, Windows 2000, or Windows Server 2003 connects to the printer, click Additional Drivers. Tip Not all drivers reliably download automatically on client systems running Windows 98, Windows Me, or Microsoft Windows NT 4.0, though this is more of a problem for home printers than business printers. If you run across a driver that doesn t download automatically while setting up the printer on a client, simply point the Add Printer Wizard to a network or local path for the driver files. 5. In the Additional Drivers dialog box, select the check box next to any client drivers to be installed, and then click OK. To install additional client drivers, you need access to the installation files for the appropriate driver version, either on CD-ROM or across the network. To reinstall a previously installed driver, see the Setting Print Server Options section of this chapter. Tip To change the driver that the print server uses for a printer, click the Advanced tab and then choose a driver from the Driver drop-down list, or click New Driver to start the Add Printer Driver Wizard.

Have you been playing pocket pool The candidate shook hands with the hiring manager, conspicuously wiped his hands on his trousers, and delivered the above question with a smirk He was escorted out shortly thereafter

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Under the Hood Automatic Printer Driver Installation Behavior If appropriate client drivers are installed on a print server, Windows clients automatically download the drivers when they are initially connected to the printer. Windows XP, Windows 2000, and Windows NT 4.0 clients automatically check for updated versions of the printer drivers at startup and download newer versions when necessary. Microsoft Windows 95, Windows 98, and Windows Me clients don t automatically check for updated drivers and must be updated manually.

Windows Small Business Server 2003 includes the Integrated Color Management (ICM) 2 API for maintaining consistent colors across monitors, color printers, and scanners. When you need to achieve accurate color reproduction, it s useful to set up the printer, as well as the users monitors and scanners, with an appropriate color profile. To specify a color profile, complete the following steps: 1. In the Printers And Faxes folder, right-click the printer you want to modify and select Properties from the shortcut menu. 2. Click the Color Management tab. Select the Automatic option to have Windows choose the best color profile. 3. To manually select a color profile, choose the Manual option, and then select a profile from the list or click Add to install an additional color profile from the device manufacturer. Click OK. Tip

Color management in Windows has come a long way, but most graphics professionals still use third-party, hardware-based, color-matching solutions when color accuracy is important. However, ICM provides a good way to attain a reasonable measure of accuracy.